Please help us keep your children and families safe at our facilities by following these simple rules.
Children 4 years and under:
- Must be accompanied in the facility and within arms reach of a caregiver 17 years or older at all times.
Children aged between 5 and 10 years old:
- Must be actively supervised* by a caregiver 17 years or older.
*Actively supervised means watching your children at all times and able to provide immediate help and at a close distance where you can see, hear and be heard by your child. Your child must be able to see you.
Minimum adult to child ratios:
- One adult to two children 4 years and under
- One adult to four children aged between 5 and 10
- One adult to one child 4 years and under and three children aged between 5 and 10
- One adult to six children 10 years and older.
Player Etiquette & Training Guide
We aim to provide the ideal sporting environment for all our members – balancing the creative, social, modern aspects of indoor sports with the culture and discipline of sporting genres. Please read carefully through the following guidelines and either contact us if you have any queries.
1. Respect the facilities
We do our best to maintain a high facility standard for all of our members, and health and safety are key priorities. The following are firm rules and misuse will not be accepted – repeat offences may result in players being ban from the facility.
- Watch out for misuse of equipment, and only use what’s relevant to the class at hand (as directed by the coach).
- If you starting bleeding, stop immediately and to attend to the wound and cleaning up your training space. The coaches will gladly show you where & how to go about this.
- Don’t leave a general mess or unwanted items such as drink bottles and clothing around the facility.
- Kids must remain supervised before and after their classes. No children are allowed in the Gym / Weights area unattended.
- Always train with a spotter when performing high-risk movements or using specialist equipment such as the weights rig. Keep a mobile device on hand and call 111 in the case of a medical emergency.
- Hazards or anything else requiring attention should be made known to the team, and also reported to firstname.lastname@example.org
Looking out for the facilities helps to keep maintenance bills and membership fees down. There are a few key elements which help here:
- Make sure you leave the toilets in a clean and friendly state. If they need attention please make staff aware.
- Put equipment back where it belongs.
- Don’t park on yellow lines or in neighbouring 24hr tow-away areas
If you’re unsure or have questions about how to do something, please ask – one of our friendly team members will gladly help or point you in the right direction.
2. Keep up the Personal Hygiene
Indoor sports and other sports could be a contact sport, and it’s important that everyone maintains a high standard of cleanliness to prevent the spread of serious illness and disease, as well as preventing physical harm – this allows for a greater focus on quality training!
- Self-hygiene – make sure your gym clothes are clean and that you’ve showered recently before attending class. Trim your nails short.
- Clean up after yourself. If you are dripping sweat, bring a towel and where necessary a change of training clothes.
- Cuts and bruises must be thoroughly cleaned and covered.
- No training with any form of sickness or contagious diseases. If any form of transferrable illness is suspected, the staff have the right to ask the member to refrain from training until a doctors clearance certificate can be produced.
3. Be a good sporting partner
We’re all here to learn, help and build off each other – that’s what helps us improve and maintain a competitive advantage. However, this sometimes requires a few pointers:
- Leave your ego at the door – we’re all here to learn.
- Be enjoyable – it’s what you’re paying your fees for. Try to understand the purpose of each sport and make sure you’re upholding your part (i.e. don’t go mental with intensity on a flow drill, or drift away when you’re supposed to be an active sporting partner). Observe and play the sport with full focus.
- Let the coaches do the coaching – it’s what they are there for. Helping your partner to understand the drill or breaking down movement is fine, but make sure it’s in line with the class at hand.
- Show up on time so you don’t miss key points at the start of the class – and warm up properly. Similarly, don’t slink off early and skip your role on the receiving end.
- Be patient and stick it out. Everyone starts new at one point.
1. In these Terms and Conditions, “you” means the player and member (or the parent, guardian or caregiver where relevant), and “we”, “us” or “our” means Sportscave Ltd.
2. These Terms and Conditions apply to all Sportscave Limited programmes. By making payment and accepting this email you accept these terms and conditions.
3.1. Payment must be made in full at the time of booking
3.2. To continue your enrolment in the next sports, payment must be made before your last lesson of the current term, or your booking will be cancelled.
3.3. Please note that online payments made through our secure website portal will take three business days to be processed. Please allow for that when making payment online- if payment is
received after the last lesson then your place the following term may not be guaranteed.
4. Cancellations, replacement lessons and refunds
4.1. If we cancel a play, you are entitled to a replacement lesson.
4.1.1. Subject to availability, we will try and offer a replacement Play in the current season or,
4.1.2. the replacement play can be used against the cost of lessons the following season, or
4.1.3. if you are not intending on having lessons in the following term then a refund (bank deposit) can be issued.
4.2. You may apply for one replacement play per season, on the following basis:
4.2.1. You must give notice before the start of the lesson via email or phone or leaving a message. We cannot give you a replacement lesson if there is no record of your notice
4.2.2. You must book your replacement lesson when you return for you next scheduled lesson. All replacement lessons are subject to availability. You are not entitled to a credit or refund if we cannot find a free spot for your replacement lesson.
4.2.3. Replacement lessons are not transferable and cannot be carried over to the following term.
4.3. In the event that you are unable to complete the sport for the season, you can cancel your enrolment by giving us 10 days’ notice in writing. We will refund the remaining lessons booked for that term, less a $25 admin fee.
4.4. Fees will be set at the beginning of the season according to the number of lesson days.
Holiday Program exceptions:
4.5 If we cancel a session, you are entitled to a credit to be used for a subsequent booking
4.5.1. If you are not intending on having lessons in the following season then a refund (bank deposit) can be issued upon request.
4.5.2. If you cancel your lessons after they have started no replacement sessions are available for and no refund will apply.
5. Data collection and privacy
5.1. You must provide us with correct contact information and keep that information up to date at all times (name, phone number(s), postal address, email address, emergency contact or
authorised child pickup details).
5.2. All personal information that we collect about you will be held by us in accordance with the Privacy Act 1993.
We will only use that information for purposes required for the operation of the sportscave facility, including administration of your account, and for marketing purposes on websites and social media.
5.3. We will take all reasonable precautions to protect your privacy. You have the right to access and request correction of any personal information we hold about you at any time.
6. Photography and recording within sportscave facilities
6.1. We may take general photographs or videos of the facilities at any time. If you appear in those photographs or videos, you agree that we may use them for marketing and promotional purposes and that you have no rights or copyright in the material. You release sportscave ltd, the photographer or filmmaker and each of their licensees and assignees from any and all claims and demands in connection with the material or its future use. We, therefore, seek your consent in this email for using any photos or videos in which you or your children are clearly recognisable as an individual and as part of spostscave facility. If you let us know that you or your children do not want to be photographed or videoed please let us know in advance.
7. Membership cards
7.1. We will issue you with a membership card, which must be swiped each time you enter the facility to take part in a Sports event.
7.2. If you lose your membership card, you will be charged a replacement fee of $7.50
7.3. The membership card is for your personal use only and must not be used by anyone else.
7.4. Your Membership card will be reactivated if you enrol for a subsequent term.
8. Sportscave ltd rules and hygiene
8.1. You must follow all facility rules and all instructions from our staff.
8.2. Please maintain the cleanliness of the facilities in your capacity.
8.3. all safety gear are to be worn at all times during your respective sports.
9.1. We reserve the right to change to our fees at any time. We will give you 30 days prior notice (either by post, email or publication at the Sportscave facilities or on our website)
9.2. Please ensure you have notified us of any further information, learning or additional needs that may aid in the education of you or your child. Any food allergy or any kind of allergy is to be well communicated to the staff.
9.3. Please be aware that we may make changes to the timetable. Where this is applicable to you and your team we will give you reasonable advanced notice.
We provide a range of affordable options for you and your family, sporting team, community group, school or organisation to hire and enjoy our sportcave centres. The following terms and conditions have been developed to ensure your event runs smoothly and you enjoy your time with us.
These General Terms and Conditions should be read in full, including the Facility- or Venue-specific requirements attached to your Booking Request Form. By making a payment to sportscave for venue hire you will be deemed to have accepted these Terms and Conditions of Hire.
2.1 In these General Terms, “you” or “your’ means the party named in the Booking Request Form as the proposed Hirer. “We”, “us” or “our” means Sportscave ltd.
2.2 Unless the context otherwise requires, capitalised words have the meanings given to them in this Agreement and as follows:
“Agreement” has the meaning given in the Booking Request and includes the General Terms, Special Conditions and the agreed booking requirements;
“Event” or “Activity” means the purpose for which the Venue is hired, as described in the Booking Request ;
“Booking Request means the Booking Request and includes any Special Terms and Conditions applicable to a specific Venue or Facility;
“Facility” means the Sportscave ltd identified in the Booking Request
“Venue” means the area, room or space in the Facility, as described in the Booking Request, where the Event or Activity is to be held.
“Calendar Year” means 1 January to 31 December inclusive;
“Financial Year” means 1 July to 30 June inclusive;
“Hire Fees” are the fees charged for the use of the Venue as specified in the Booking Request Form;
“Hire Period” means the agreed time for which the Venue is hired, as set out in the Booking Request, and includes induction to the Venue and cleaning after your event. If the booking is a recurring booking, each period for which the Venue is booked is a Hire Period for the purposes of these General Terms;
“Special Cleaning Fee” means the cleaning fee detailed in the Booking Request if applicable;
2.3 The Special Conditions set out in the Booking Request prevail over these General Terms to the extent of any inconsistency.
3.1 All Hirers must be a legal entity or Individual. Sportscave reserves the right to ask for proof of legal entity. A legal entity is a registered group or individual who has the capacity to:
Enter into agreements of the contract
a. Assume obligations
b. Incur and pay debts
c. Sue and be sued in their own right
d. Be accountable for illegal activities
3.2 The person making the booking (or other named contacts named in the Booking Request ) is required to be present for the duration of each Hire Period.
3.3 The capacity of the Venue and/or the agreed party size set out in the Booking Request must not be exceeded at any time. You are responsible for understanding the capacity and ensuring that it is not exceeded.
3.4 You must comply with all statutory rules, regulations and bylaws in relation to your hire of the Venue.
3.5 You must ensure the health and safety of all persons attending your event – see further detailed requirements in the ‘Health and Safety’ section below. Health and safety include the security that is required for the purpose of hiring the venue. The hirer must have trained and vetted security at the ratio of 1 security person for 50 people.
3.6 You are responsible for inspecting the Venue at the commencement of the Hire Period to ensure its condition is safe and fit for the purpose of the hire. Any hazards should be reported immediately to the staff at the Facility.
3.7 All sportscave Facilities are designed for general recreational use. You must consider the suitability of the particular Venue for your intended purpose when making the booking.
3.8 You must not move or permit the removal of any furniture, equipment or other contents from the Venue without our permission.
3.9 You must not place any posters, stickers, banners or flyers anywhere in the Facility without our permission. Any unauthorised promotional or other material may be removed.
3.11 You must ensure that the general public does not gain unauthorised access to the Facility during the Hire Period.
3.12 It is your (or your notified event controller’s/ event health and safety officer’s) responsibility to ensure that the requirements of the following are met during your event:
- Health and Safety in Employment Act 2015
- Smoke Free Environments Act 1990
- Sale and Supply of Alcohol Act 2012
3.13 No animals are permitted in Sportscave facilities other than guide dogs for the visually impaired, registered companion dogs or official animals of the New Zealand Police.
3.14 You must not allow any illegal activities to take place in or outside the Facility during the Hire Period.
3.15 You must contact the Police immediately if there are any safety concerns from a person(s) disorderly behaviour.
3.16 Noise levels must be kept at an acceptable level at all times.
3.17 You must ensure that there is a parent or designated carer of at least 17 years old actively supervising children 10 years and under, according to our activity ratios. For sportscave children Alone Policy.
3.18 Notwithstanding any other provision contained in this Agreement, we may refuse admission to any person or require any person to leave the Facility at our sole discretion.
3.19 Nothing in this Agreement creates a landlord-tenant relationship between parties.
3.20 All persons signing this Agreement or accepting this Agreement (whether as an individual Hirer, or director or another authorised signatory of another legal entity) shall be bound personally to abide by all of the terms and conditions contained in this Agreement and to fulfil all of your obligations under this Agreement as a principal debtor.
4.1 Bookings are a minimum of one hour.
4.2 You must clearly state the type of activity and Event to take place and only use the Venue for that purpose.
4.3 You must only use the area(s) of the Venue that have been booked and confirmed.
4.5 If you need to change your booking (e.g. duration or times on the same day, contacts, addresses) you must contact us on 0212644759. It may not be possible to accommodate all requested changes.
4.6 Change of a booking day will be considered as a cancellation of the booking as a whole.
4.7 Set up and pack down time must be included and clearly indicated in the Hire Period.
4.8 You must ensure that all persons have vacated the Venue by the end of the Hire Period.
4.9 We reserve the right to have staff present at the Venue or Event at any time.
4.10 You must adhere strictly to the confirmed Hire Period. Failure to do so will incur additional charges and possible cancellation of any future booking(s).
4.11 All Local Boards give priority to activities that will enhance their local areas. These types of activities are eligible for a subsidy (priority rate).
5. Regular hire
5.1 You are a “Regular Hirer” if you make 10 or more recurring confirmed bookings within a Financial Year.
5.2 To make a booking, a Regular Hirer must complete a Booking Request Form and accept these General Terms.
5.3 Your booking is not confirmed until you receive written notice of our agreement to the booking request and we have provided you with a booking schedule.
5.4 Regular Hirers may pay the total annual Hire Fees for all bookings in the Financial Year:
i. at the time the bookings are made (or within four working days); or
ii. by regular equal instalments over the Financial Year, in which case we will issue periodic invoices.
5.5 The provision of credit to Regular Hirers under this agreement is limited only to liability for the payment of moneys payable for the supply of services provided by us. Nothing in this Agreement shall impose any obligation on us to provide credit to you in respect of any other goods or services we supply.
5.6 Regular Hirers must rebook with us for new and continued use each Financial Year. Regular Hirers must submit their booking requests from the date we announce each year for the following Financial Year. Any written applications received before that date will not be accepted.
5.7 We cannot guarantee the renewal of existing Regular Hirer arrangements will be approved each year.
5.8 A priority rate will only apply to Regular Hirer bookings if the booking meets the requirements set out under ‘Bookings’ above.
5.9 We may ask Regular Hirers to relinquish one or more of their bookings if the Venue is required for a multi-day event, elections, maintenance or to allow for better use of the Venues in our Facility. In such cases, a minimum of 3 weeks’ notice will be provided.
6. Casual hire
6.1 You are a “Casual Hirer” if you make fewer than 10 bookings within each Financial Year.
6.2 To confirm a booking (or bookings), a Casual Hirer must complete the Booking Request Form, accept these General Terms, and:
a) Where the booking request is made online, pay the Hire Fees in full;
b) Where the booking request is made by any other method (in person, by post, etc.), pay the Hire Fees in full by the earlier of either i). four days from our agreement to the booking request, or ii). the start of the Hire Period.
6.3 If the payment is not made in accordance with clause 6.2 the relevant booking will be automatically cancelled.
6.4 By making a payment to us to for Venue hire you will be deemed to have accepted the Terms and Conditions in the Agreement.
7.1 All fees and charges quoted at the time of the booking are current at that time and are subject to change. Local Boards review and set fees and charges for all community facilities annually, such fees and charges to take effect from 1 July each year. The fees are published on the Sportscave.co.nz
7.2 All Hire Fees are GST inclusive. Any fees payable in relation to cancellation of hire exclude GST.
7.3 Regular Hirers may be invoiced monthly and payment is due as stated on the invoice.
7.4 Casual Hirers are required to pay in full as set out in clause 6.2
7.5 You shall be liable for the payment of all amounts owing to us under this Agreement, whether or not services are supplied to you or to some other person, firm or corporate body at your request, and notwithstanding that you may have incurred all or any part of that indebtedness as agent for any other person, firm or corporate body.
7.6 If payment is overdue for a period of 14 days or more, the outstanding amount will be a debt due to us and we may refer the debt to a debt collection agency or another duly authorised agent of sportscave for collection. In addition, we may at our discretion and without prejudice to our other remedies:
a) Suspend, for such period and subject to such terms as we in our discretion determine, any entitlement to credit given to you under this Agreement.
b) To the extent permitted by law, refrain from supplying any further goods or services to you until you have discharged all outstanding indebtedness to us.
8. Additional charges
8.1 We reserve the right to invoice you for any additional charges resulting from your use of our Venue. In addition, you may be charged for:
a) Any damage to any part of the Facility caused during the Hire Period or through any breach of the Terms and Conditions in this Agreement.
b) Any theft of sportscave ltd property from the Facility during the Hire Period or Event.
c) Any extra cleaning, rubbish removal, repair or reinstatement of the Venue that we consider is required after the Hire Period or Event.
d) Any costs, losses or expenses that we incur due to any breach of this Agreement.
e) Any unreturned access card(s) or key(s).
f) Any emergency services call out for fire alarm activation for a non-emergency situation.
g) Auckland Council noise control units sent out to the Venue during the Hire Period.
h) Any unauthorised overstay, which will be charged at double the hourly rate.
8.2 We reserve the right to make additional charge for security, cleaning, lifeguarding and/or a technician for any booking.
8.3 You agree to pay on demand all of our reasonable expenses, including cheque dishonour fees, debt collection fees and legal costs (on a solicitor/agent/client basis) in relation to the collection of all overdue moneys.
9. Cancellation of hire
9.1 You may terminate the Agreement or any booking by providing us with the written notice of cancellation or by cancelling the booking online (if applicable).
9.2 If you cancel the booking or terminate the Agreement we will refund any Hire Fees as follows:
Cancellation more than 30 days prior to the Hire Period or Event: Full refund less an administration fee of the lesser of $105 or 50% of the Hire Fees paid for the cancelled booking
Cancellation between 15 and 30 days prior to the Hire Period or Event: 75% of the Hire Fees paid for the cancelled booking
Cancellation between 8 and 14 days prior to the Hire Period or Event: 90% of the Hire Fees paid for the cancelled booking
Cancellation within 7 days of the Hire Period or Event: No refund
9.3 If the booking is for person(s) 16 years old or under, and the Event is cancelled less than 30 days before the booking, a $105 penalty fee may apply.
9.4 If your booking is a recurring booking and you cancel more than one booking, then the penalty fees apply to each cancelled booking.
9.5 Any refund will be made by the method and to the account from which the payment of the relevant Hire Fees was made.
9.6 We may terminate any booking, event or agreement if we consider:
a) your event will, or might, contravene any statute, order, regulation, bylaw, rule of law or any other requirements of a public or local authority, or otherwise be in breach of this Agreement; or
b) that the management or control of your event is deficient.
9.7 We reserve the right to cancel any bookings where circumstances so warrant. These can include, but are not limited to, emergency situations and adverse environmental/ weather conditions. We will endeavour to provide an alternative Venue. If this is not possible, any hire fees will be refunded.
9.8 We are entitled to suspend or cancel all or any part of this Agreement, in addition to our other rights and remedies, in any of the following circumstances:
a) If any cheque is tendered to us for payment and is dishonoured upon presentment.
b) If you fail to meet any obligation under the Agreement with us.
c) If you are made bankrupt, dissolved, placed into liquidation, have become insolvent, or are removed, or are likely to be removed from the register of companies.
d) If a receiver is appointed in respect of your assets.
e) If an arrangement with your creditors is made or likely to be made.
9.9 Upon cancellation of this Agreement under c) or e) above any Hire Fees paid will not be refunded and all indebtedness to Auckland Council by you shall become immediately due and payable.
10. Cleaning, clearing and rubbish
10.1 You are responsible for ensuring that the Venue is left clean and ready for the next user. This includes wiping down benches, tables, stoves and sinks, removing all decorations, vacuuming, mopping up spills and sweeping/static mopping of the floor.
10.2 If you have paid a Special Clean Fee, you are not responsible for cleaning the floors or toilet areas. You are still required to sweep, clean and pack down tables and chairs and pack, bag and remove all rubbish off site.
10.3 You must bring your own cleaning equipment and garbage bags for the rubbish.
10.4 You must remove all rubbish at the end of the Hire Period and leave the Venue and all equipment and furnishings in the Facility, including car parks and adjacent premises, in good, clean and tidy order. Additional charges will be incurred if rubbish is not removed off-site.
10.5 All rubbish must be bagged and disposed of in accordance with the Auckland Council’s waste minimisation policy.
10.6 A strict three-strike policy applies for cleaning and rubbish removal each Financial Year. You will receive a warning if you do not leave the Venue clean and ready for the next user. On the third occurrence, you will be removed from the Venue, any future bookings will be cancelled and you will not be able to book any Auckland Council Community Venue for the remainder of the Financial Year.
10.7 You must secure the Venue or Facility (as applicable) at the end of each Hire Period. In particular you must:
a) Return all access keys to us at the end of the Hire Period.
b) Switch off all electrical appliances, lights, heaters and stoves.
c) Ensure that all windows and doors are secure.
d) Ensure that the alarm is set and activated (where applicable).
11. Lost property
11.1 Any items of value (clothes, jewellery, watches, phones, etc.) left at the Venue will be kept in lost property for a maximum of 2 weeks. Valuable items will then be handed to the Police or will be donated to Salvation Army.
11.2 Any non-valuable items (papers, documents, water bottles, etc.) will be disposed of as waste or donated to Salvation Army.
12.1 We do not undertake to arrange for or maintain any insurance cover (property, contents or otherwise) for the Venue or your Event for your benefit.
12.2 You are responsible for ensuring the arrangement and maintenance of any insurance you consider necessary and adequate. This includes any public liability insurance cover, which is required for medium- to high-risk Events to protect you against claims made by third parties for damage to people or assets.
13.1 For current guidelines, please see the Auckland Council website: www.aucklandcouncil.govt.nz. You must comply with any alcohol restrictions or guidelines set out in the Booking Request Form.
14.1 You indemnify Sportscave Ltd, our employees or agents against all claims, demands, losses, damages, costs and expenses arising from your use of the Venue or any breach of this Agreement. You Indemnify Sportscave Ltd and its employees if any damage or loss incurred if there is a power outage or things beyond our control.
14.2 We are not responsible for the loss of or damage to any of the hirers’ property in or around the Facility. Any equipment brought into the Facility is at your own risk.
14.3 We do not warrant the Venue is suitable for the Event or Activity.
14.4 We are not liable for any loss or expense that you incur if we are not able to make the Venue available to you as a result of fire, flood, earthquake, failure or other unavailability of any building services or other event beyond our reasonable control.
14.5 To the extent permitted by law and without limiting any of your rights under the Consumer Guarantees Act 1993:
a) We shall not be liable to you for any loss arising under or in connection with this Agreement, whether in contract, tort or otherwise.
b) The maximum amount of our liability under or in relation to this Agreement for any loss, damage, claim or expense is limited to the amount of the Hire Fees.
15. Health and safety
15.1 You must ensure that access and egress for residents, businesses or emergency vehicles is available at all times and that the public are not unduly inconvenienced by your use of the Venue or the Event. Public and private access ways must be kept clear at all times.
15.2 You must familiarise yourself with the evacuation procedure in case of fire at the Facility and to ensure that all emergency exits are clear and free of any obstacles.
15.3 In case of fire, you must ensure that the evacuation procedure is followed immediately and fire emergency response is notified.
15.4 Any hazard you encounter either as a result of any activity or physical condition must be reported immediately to the relevant emergency response and also to us.
15.5 It is your responsibility to provide sufficient first aid supplies, suitable for your Activity.
15.6 You are responsible for maintaining the security of people in the premises and of all areas you have access to. You must have trained and vetted security staff for events at the ratio of 1 security person to every 50 people on premises. Any breaches of security must be reported to us immediately.
16. Introduction and access
16.1 It is your responsibility to make yourself familiar with the Venue, in particular:
a) Cleaning requirements upon completion of the Hire Period.
b) Layout, available space and equipment provided.
c) Equipment packing and storing.
d) Emergency evacuation procedures.
e) Security procedures.
f) The capacity of the Venue.
g) Noise control limits.
16.2 It is your responsibility to be available at the agreed times to receive the access card/key or be present at the Venue at the agreed time to receive access.
17. Noise and music
17.1 In organising and staging your Event, please consider the interests of other Facility users and our neighbours.
17.2 Noise levels must be kept to an acceptable level at all times. Failure to reduce noise levels at the request of staff, a Council official or the Police will result in your Event being stopped.
17.3 In multi-use or multi-room areas in the Facility you must maintain noise levels below 60 decibels.
17.4 If commercial music is being used, it is your responsibility to comply with all copyright requirements.
17.5 All music or amplified sound must cease 10 minutes before the booked finish time of the Event or as stipulated in the Booking Request Form or otherwise advised by us.
17.6 A strict three strike policy applies in respect of noise levels for each Financial Year. You will receive a warning if your noise levels are higher than the above limits (in 17.2, 17.3 and 17.5 above). On the third breach of noise levels, you will be removed from the Facility, the Event and future bookings will cancelled and you will not be allowed to book any Sportscave Ltd facility for the remainder of the Financial Year.
18.1 You will ensure that no vehicle restricts or obstructs access to the Facility in any way, or contravenes any parking restrictions or signs.
18.2 We cannot guarantee parking availability as it is limited at all Facilities.
19. Indoor Sports (including recreation programmes)
19.1 A Venue hired for indoor sporting activities including cricket, netball, badminton, basketball, football, volleyball and netball may not be purpose built for that Activity and not necessarily compliant with current guidelines in terms of court dimensions and space surrounding the indoor courts.
19.2 You accept the indoor sports space in its current configuration and condition.
19.3 Appropriate white soled shoes must be worn for all sports activities within the Venue. To prevent floor damage, tap dance groups must ensure the screws in their shoes are removed.
20. Furniture and equipment
20.1 You are responsible for setting up, cleaning and packing away any furniture and equipment used during the Hire Period. All furniture must be returned to designated storage areas to ensure that the fire exits are left clear at all times.
20.2 Furniture and equipment in the Venue are approximate numbers only and may vary. Tables and chairs are provided but a specific number is not guaranteed. We reserve the right to remove and replace furniture as we deem necessary. If you require additional furniture and equipment to what is available then it is your responsibility to organise it.
20.3 You are responsible for ensuring that all furniture brought in externally for your Event is removed by the end of the Hire Period.
20.4 We reserve the right to remove and if not claimed, dispose of any equipment or furniture left in the Venue after the end of the Hire Period.
20.5 We are not responsible for the loss or damage to any equipment, furniture or personal items left in the Venue.
20.6 Furniture must be carried, not dragged on the floor.
20.7 All electrical equipment that you bring in must display the current tag that identifies it has been tested and tagged by a qualified technician. This is an Auckland Council regulation and any equipment found in the Venue that is not tagged will be removed.
21. Miscellaneous matters
21.1 You must take proper care of the Venue and ensure that no damage occurs.
21.2 You must not use nails, tacks, screws, pins or any other instrument that will cause damage to the wall surfaces, furnishings, floors and ceiling surfaces. 3M removable display tape may be used to hang decorations from the walls. Decorations or items that require attachment from the ceiling are at our discretion and require express permission.
21.3 You must not use the Facility’s equipment, fixtures, fittings, heating or ventilation systems other than for the Event and for that equipment’s intended purpose.
21.4 You must ensure that no substance is deposited in toilets, sinks or drains that will cause blockage or damage.
21.5 Lighting with a naked flame is permitted only under strict supervision. For more information please contact us.
21.6 Ballroom powder, confetti or glitter is not permitted in the Facility.
21.7 Kitchen facilities must not be used to prepare food for sale, except where the kitchen is registered. For a staffed Venue where there is a registered kitchen, written consent of Auckland Council is required to prepare food for sale.
21.8 Where a bouncy castle is permitted, it must not touch ceilings or walls and must be powered by an electric air compressor.
21.9 All Sportscave Facilities are smoke free. No smoking is allowed on the premises including the outside grounds of the Facility and any area of council property such as car parks, park grounds, etc.
21.10 No food or drink is to be consumed in any part of the Facility where it is prohibited.
21.11 Any damage to buildings, art works, exhibits, furniture, fittings, fixtures or chattels within a Facility must be reported to us immediately.
22. Storage hire- existing arrangements only
22.1 We will review storage allocation and requirements on an annual basis and you must apply to us for continued use each Financial Year.
22.2 We do not provide insurance cover for loss of or damage to any items left in or stored in the Facility.
22.3 We do not provide insurance cover for the loss of or damage to your property or the property of any visitor to the Venue.
22.4 The storage areas inside the Facility must be used to store equipment that is for indoor use only. Storing outdoor equipment inside is not permitted.
22.5 We reserve the right to cancel storage allocation where circumstances so warrant. This may include but is not limited to capital works taking place. We will provide you with a minimum of four weeks’ notice.